Select a recorder that is suitable for transcription and ensure the audio file can be transferred from the recorder to a PC.
Ensure the settings on the recorder are correct, including the volume level and play mode. For transcription standard, short play mode (SP) is required.
Practice test prior to recording for the first time. Play back the test file to ensure good audibility of each voice and no distortion.
Quality audio starts with the right equipment setup. Check the volume level on the recorder and test for good audibility, but not too loud as this may cause distortion.
For optimal recording quality, position your microphone 6-12 inches from the speaker’s mouth, slightly above mouth level. If recording multiple participants, use individual microphones where possible to capture each voice distinctly. Consider audio limiters or compression settings on your recorder to prevent volume spikes that cause distortion.
If the person mumbles or has a soft voice you need to ask them to speak up or move recorder closer.
Record in a quiet environment. Check there is no background noise. Interviews recorded in a cafe, shopping centre or public place may have background noise, which prevent accurate transcription and may add to the cost. Background noises can be as simple as birds, coffee machines, barking dogs, music, machinery, hammering and other people talking.
Clear speaker identification improves transcript accuracy and usability. Focus groups, meetings and presentations are the most difficult to record properly, as there are usually three or more participants. Please take time to ensure you have adequate microphones for the size of the group.
Each participant should state their full name and role/affiliation at the beginning of the recording. For even better identification, ask each participant to state their name and affiliation each time they are speaking. Always test first to make sure people can be heard. Note that rustling papers, clinking water jugs and coffee cups, air conditioners and mobile phones ringing can cause the discussion to become inaudible.
Proper file handling ensures quality and prevents delays in transcription. Transfer your audio files to your computer immediately after recording – do not delay, as this protects against accidental loss or corruption on the recorder.
We recommend sending a short sample recording first to verify audio quality and allow us to provide feedback before you submit your complete project. Supported audio formats include MP3, WAV, M4A, and OGG. High-quality audio files transcribe faster and more accurately than compressed formats.
For more information please email us – admin@daats.com.au or fill in a quote enquiry form for an immediate quote.